15 Mailing Wedding Invitations Tips and Ideas for Your Special Day
Mailing wedding invitations can feel like a big task, but it doesn’t have to be stressful. With the right tips and a little planning, you can ensure your invitations reach your guests in perfect condition and on time.
From addressing envelopes properly to choosing the best mailing times, getting it right helps set the tone for your special day.
As you prepare to send out your invites, remember that each detail matters. Getting organized and knowing what to expect at the post office can make the process smoother.
You’ll want to create a memorable experience for your guests, and a well-planned mailing strategy plays an important role in that.
1) Use Full Names on Outer Envelopes
When addressing the outer envelopes, always use the full names of the guests. This means including first names, middle names if applicable, and last names.
Using full names shows respect and formality. It also helps avoid any confusion about who the invitation is for, especially with families that have multiple people with the same last name.
2) Check postage weight for each invite
Weighing your invitations is important. Each one needs the right amount of postage.
Start by checking the weight of a fully assembled invite, including the envelope.
If it weighs over 1 ounce, you will need extra postage. Consider adding stamps for any extra weight to ensure they arrive safely.
3) Order special wedding stamps
Choosing special wedding stamps adds a personal touch to your invitations. You can find stamps with designs that match your wedding theme.
Make sure to check the postage requirements for your invitations. Some wedding invites may need additional postage due to their weight or size.
Ordering stamps ahead of time ensures you have what you need when it’s time to send out your invites.
4) Send invitations 6-8 weeks in advance
Sending your wedding invitations six to eight weeks before the big day gives your guests plenty of time to plan. This timeframe is ideal because it balances urgency with enough notice.
Make sure to consider travel for guests who may need to book accommodations. Sending invites too late can lead to some guests missing out on your special event.
5) Include RSVP cards with numbers
Numbering your RSVP cards can help you keep track of who is responding. You can assign a unique number to each card. Then, create a key that matches each number to a guest.
This simple method ensures you know exactly who is coming, making your planning easier. Plus, it maintains a neat look on your invitations.
6) Consider hand stamping for unusual sizes
If your invitations are square or oddly shaped, they may need more care when mailing. These types of envelopes can get stuck in postal machines.
You can ask your post office to hand stamp them. This process ensures your invitations are treated gently and won’t get damaged during delivery. It’s a small step that can help keep your invites safe!
7) Double-check your guest list
Before mailing out your invitations, take a moment to verify your guest list. This step ensures you don’t miss anyone important.
Check that names are spelled correctly and addresses are complete. Having accurate details helps avoid any mishaps when sending your invites.
Lastly, it can save you time and hassle later if you catch errors now. Take your time with this important task!
8) Drop at the post office for safety
When mailing your wedding invitations, consider dropping them off at the post office instead of using a blue mailbox. This way, you can be sure they are collected and processed properly.
Handing your invites directly to a postal worker lets you confirm that they are ready for delivery. It’s a simple step that helps avoid potential delays or lost invitations.
9) Ensure postage has not expired
Check that your postage is current before mailing your invitations. Using expired stamps can cause your invites to be delayed or returned.
You can easily confirm the postage’s validity by checking with the post office. Don’t forget this simple step to ensure your wedding invitations reach your guests on time!
10) Choose appropriate social titles
Using the right social titles adds a nice touch to your wedding invitations. For adults, use titles like Mr., Mrs., Ms., or Dr. Be sure to check how your guests prefer to be addressed.
For children, use “Master” for boys and “Miss” for girls. This shows respect for everyone receiving an invitation.
11) Seal invites properly before mailing
Make sure your invitations are sealed tightly before sending them out. You can use a damp Q-tip or a small paintbrush with water to help secure the adhesive.
After sealing, place your invites under a heavy book for a few minutes. This extra step reinforces the closure and helps keep them safe while in transit.
12) Add return address on the envelope
Make sure to include your return address on the envelope. This lets guests know where to send their responses.
The best spot for it is the back flap of the invitation envelope. You can also place it on the front of your RSVP envelope. This helps streamline the mailing process for you and your guests.
13) Avoid nicknames or initials on envelopes
When addressing wedding invitations, it’s best to use full names. This shows respect and formality for your guests.
Avoid using nicknames or initials, as they can appear too casual. For example, instead of “Jake Smith,” write “Jacob Smith.”
This simple rule helps maintain the elegance of your wedding invites.
14) Bundle and band invitations for mailing
When you’re ready to send your invitations, it’s a good idea to bundle and band them. This helps keep everything together and prevents damage during mailing.
Use a soft band, like a ribbon or rubber band, and gently wrap it around the stacked invitations. Make sure not to make it too tight! This keeps your invites safe and looking neat for your guests.
15) Consider custom postage designs
Using custom postage designs can make your wedding invitations stand out. You can choose images and styles that reflect your theme or personality.
This personal touch can add charm to your envelopes and impress your guests. Just make sure the postage meets postal regulations for easy mailing.
